EXHIBITOR INFORMATION

Dear Exhibitor:
Below you will find an Exhibitor Registration Form and a Hold Harmless Form. AWEA has seventy-five (75) booth spaces available in the downstairs exhibit hall. Preferences will be handled on a first come/ first serve basis. Consideration will be given for your booth space preference; however, regardless of your request, AWEA reserves the right to assign your booth space as necessary to accommodate all vendors. Booth space layout is shown here.

Exhibit space is limited, so reserve your booth early to assure your firm’s representation at the conference, which is attended by over 350 water pollution control professionals from around the southeast. Hospitality sponsors are always welcome and will certainly receive recognition.

While attending the conference and enjoying Orange Beach, please stay at the Perdido Beach Resort. This will greatly help in curtailing future cost increases since room usage helps curtail the cost of the use of the facilities such as the exhibit hall.

Thank you for participating with us at AWEA and we look forward to seeing you at Alabama’s beautiful beaches in April.

DOWNLOAD EXHIBITOR FORM HERE!

Sincerely yours,
Tim Patton
AWEA Conference Chairman
 
Volkert & Associates, Inc.
P.O. Box 7434
Mobile, AL  36670
251-342-1070
tpatton@volkert.com

Registration Notes & General Information

Note: No booth space will be assigned without completed / signed Hold Harmless Clause.

Booth Assignments: Booth spaces will be assigned first-come, first-serve basis, based on the date of receipt of this form, Hold Harmless Clause, and payment in full. No spaces will be held based on verbal or written reservations without full payment in advance. Consideration will be given for your booth space preference; however, regardless of your request, AWEA reserves the right to assign your booth space as necessary to accommodate all vendors.

Equipment Provided: Booth spaces will be either 10’ wide x 8’ deep or 8’ wide x 8’ deep (depending on your paid choice), available on a first come basis, and will include one (1) 6’ draped table, one (1) chair, and one (1) wastebasket. A company sign will not be provided. Gulf Coast Audio Visual (GCAV) will mail packets to all vendors who in turn can request any special needs such as electrical hookups, signs, extra chairs, etc. for an additional cost - paid to GCAV direct. Coordinate any special equipment needs with GCAV at (800) 722-2057.

Exhibitor Exposure: ALL breaks & lunches (Monday & Tuesday) are scheduled for the Exhibit Hall to maximize vendor contact with the conference attendees. Refreshments will be served in the Exhibit Hall. In addition, the Sunday evening Meet & Greet function will be held in the Exhibit Area.

Exhibit Hall Entertainment: In an effort to get attendees into the Exhibit Hall area and keep them there as long as possible, exhibitor door prizes will be awarded in the Exhibit Hall.

Exhibitor Door Prize: Each Exhibitor is encouraged to provide a door prize. It will be the Exhibitor’s responsibility to give away their door prize, however, AWEA will assist in the drawing as needed.

Cancellation Policy: A 75% refund of the registration amount will be made only if written notification of the same is received by March 21,2008. A 50% refund will be made if written notification is received by April 1st, AND only if the canceled space can be resold. No refunds will be made if cancellations are received after April 1st. Refunds will be issued after the conference has concluded, in accordance with the above.

Set-up and Tear Down Policy: Vendor display set-up times will be Sunday, April 13th from 8:00 a.m. until 5:00 p.m. There is a Meet & Greet function scheduled in the Exhibit Hall on Sunday evening, April 13th, so we ask that all vendors have their booth set up and completed by 5:00 p.m.
BOOTHS MUST REMAIN IN PLACE AND SET UP UNTIL 2:30 p.m. ON TUESDAY, APRIL 15th – NO EXCEPTIONS, PLEASE.

Shipping/Drayage: An outside exposition service company has been retained to handle all freight shipments for displays, etc. Hand-carried items may be brought in to the Exhibit Hall by vendors, but heavy/bulky items that require motor freight shipment and/or special handling must be routed through this company. A direct mailer with information and rates for these services will be provided. Please coordinate shipments directly with this company. The AWEA will not provide shipping/handling services.

Heavy Equipment: The location of the exhibit area will make it difficult for heavy equipment (tractors, etc.) to be effectively displayed. Vendors may contact Gulf Coast Audio Video, (800) 722-2057 to discuss heavy equipment displays, but space for this equipment, if available, will be extremely limited.